FAQs For Shares / Fixed Deposits

FAQs For Shares FAQs For Fixed Deposits

Q1.
I have changed my correspondence address. How to incorporate the new address in the records of the Company ?
Ans.
  • The ‘Request for Change in Address’ (as per format given in the link below) be filled, completing all the details and the same, in original, be sent to the Company at Registered Office / Corporate Office.
  • The request can be sent through mail or be faxed. No request, however, will be accepted through e-mail. However, scanned copy of the request letter with clear visible signatures sent through e-mail will be acceptable.
  • The request should be signed by the Sole / First Holder or the Registered POA holder.
  • The Company on receiving the request shall verify the same and if found to be in order shall record the change in address and intimate the same through post to the address of Sole / First Holder.
  • Request once accepted by the Company shall override all previous requests and shall be valid till such time, further request is received.
  • The whole process, once all requisite documents, in order, are received at the Company’s end, would take about 15 days

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Q2.
I have changed my Bank Account. How to incorporate the new bank account particulars in the records of the Company ?
Ans.
  • The ‘Request for Change in Bank Particulars’ (as per format given in the link below) be filled by completing all the details and the same, in original, be sent to the Company at Registered Office / Corporate Office.
  • The request can be sent through mail or be faxed. No request, however, will be accepted through e-mail. However, scanned copy of the request letter with clear visible signatures sent through e-mail will be acceptable.
  • The request should be signed by the Sole / First Holder or the Registered POA holder.
  • The Company on receiving the request shall verify the same and if found to be in order shall record the change in bank particulars and intimate the same through post to the address of Sole / First Holder.
  • Request once accepted by the Company shall overwrite all previous requests and shall be valid till such time, further request is received.
    The whole process, once all requisite documents, in order, are received at the Company’s end, would take about 15 days

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Q3.
I have Lost / Misplaced my Share Certificates. How do I get Duplicate Share Certificates Issued ?
Ans.
In case of the loss/ non receipt of share certificates the shareholder can apply to the company for the issue of a duplicate share certificate by following the below mentioned process :

  • Notify the Company at the earliest of the loss of certificate enclosing a copy of the First Information Report filed with the local Police Station.
  • The Company would mark caution against the said certificates as a safeguard against any unauthorized / fraudulent transfer.
  • Fill in the Indemnity Bond (as per format given in the link below) on a Non Judicial Stamp Paper of Rs. 200/- and an Affidavit (as per format given in the link below) on a Non Judicial Stamp Paper of Rs. 100/- and the same, in original be sent the Company at Registered Office / Corporate Office.
  • A demand draft for Rs. 250/- (depending upon the details of the share certificates) made in favor of Ballarpur Industries Limited, payable Delhi / Ballarpurshah, Maharashtra be enclosed towards the cost of publication of notice in the newspaper.
  • The indemnity bond along with request letter for issuance of duplicate Share Certificate is required to be signed by Sole / First Holder or the Registered POA holder.
  • The Company on receiving the request and other mentioned documents, shall verify the same and if found to be in order shall proceed to issue the newspaper notice and completion of other formalities as may be required for issue of Duplicate Certificates.The above mentioned details should be sent at the fiollowing adderess:The Secretarial Department
    Ballarpur Industries Limited
    P O Ballarpur Paper Mills – 442 901
    District Chandrapur
    Maharshtra
    Fax: 07172-240548
    E-mail: sectbpm@bilt.com

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Q4.
I have Lost / Misplaced my Dividend/Interest/Refund warrant(s). How do I get Duplicate Dividend/Interest/Refund warrant(s) Issued ?
Ans.
In case of the loss/ non receipt of Dividend/Interest/Refund warrant(s), the shareholder/debenture holder can apply to the company for the issue of duplicate Dividend/Interest/Refund warrant(s) by following the below mentioned process :

  • ntimate the Company at the address given below for the non receipt / loss of Dividend/Interest/Refund warrant(s). The Company shall confirm the paid status of the said Dividend/Interest/Refund warrant(s).
  • On receiving confirmation from the company, the shareholder / debentureholder may have to furnish indemnity bond as per format given in the link below.
  • The Company on receiving the request and other mentioned documents, shall verify the same and if found to be in order shall proceed to issue the duplicate Dividend/Interest/Refund warrant(s).The above mentioned details should be sent at the fiollowing adderess:

    Secretarial Department
    Ballarpur Industries Limited
    First India Place
    Tower C, Block A
    Mehrauli Gurgoan Road
    Gurgoan – 122002
    Fax: 0124-2804261
    E-mail: nsharma@bilt.com

    The whole process on receipt of complete documents by the company, will take about 15 days.

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Q5.
My Dividend/Interest/Refund warrant(s) has lapsed (the validity has expired). How do I claim the money?
Ans.
In the event of Dividend/Interest/Refund warrant(s) becoming stale or outdated or mutilated and become non presentable to the bank, the said Dividend/Interest/Refund warrant(s) may be sent to the Company under the cover of a simple letter for issue of a duplicate instrument.The Document should be sent to the company at the following address:

Secretarial Department
Ballarpur Industries Limited
First India Place
Tower C, Block A
Mehrauli Gurgoan Road
Gurgoan – 122002
Fax: 0124-2804261
E-mail: nsharma@bilt.com

The whole process on receipt of complete documents by the company, will take about 15 days.

Q6.
I am a shareholder and wish to Nominate a person as my Nominee. What should I do?
Ans.
Please refer to Instructions contained in Form (as per format given in the link below)

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