FAQs For Shares / Fixed Deposits

FAQs For Shares FAQs For Fixed Deposits

Q7.
The Shares were held in the name of my deceased relative’s and I am the Legal Heir. How do I get the shares transmitted in my name?
Ans.
For transmission of shares held in the single name of the deceased, the legal heirs have to send to the Company at the address mentioned below, the following documents:

  • Formal Transmission request, as per format given in the link below
  • Share Certificate(s)in original
  • Certified copy of the death certificate of the deceased. The certification on the copy of the death certificate can be done by a Magistrate, Notary Public, Special Executive Magistrate or a similar authority authorized holding a public office and authorized to use the seal of his office. The name and designation of person attesting the document must be legible. Alternatively, the original death certificate can be sent to the Company, which after verification will be retuned back.
  • Certified copy of the Probate of will / Succession Certificate / Letter of Administration, as may be applicable. The certification on the said document can be done by a Magistrate, Notary Public, Special Executive Magistrate or a similar authority authorized holding a public office and authorized to use the seal of his office. The name and designation of person attesting the document must be legible.
  • Specimen signatures of the legal heirs, duly attested by their bankers
  • Un-encashed dividend warrants, if any, in the name of the deceased.
    The Company reserves a right to ask for further information / documents before processing the request for transmission of shares.In case of any further clarification is required by the legal heirs in the matter, letter can also be sent to the Company at the following address:

    The Secretarial Department
    Ballarpur Industries Limited
    P O Ballarpur Paper Mills – 442 901
    District Chandrapur
    Maharshtra
    Fax: 07172-240548
    E-mail: sectbpm@bilt.com

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Q8.
I am a shareholder holding shares as second joint holder. Due to the death of the first holder, I wish to delete his name. What should I do?
Ans.
The joint holder has to send a formal request to the Company for deleting the name of the first holder along with the following documents:

  • Share Certificate(s)in original
  • Certified copy of the death certificate of the deceased. The certification on the copy of the death certificate can be done by a Magistrate, Notary Public, Special Executive Magistrate or a similar authority authorized holding a public office and authorized to use the seal of his office. The name and designation of person attesting the document must be legible. Alternatively, the original death certificate can be sent to the Company, which after verification will be retuned back.
  • Un-encashed dividend warrants, if any, in the name of the deceased.

The Company reserves a right to ask for further information / documents before processing the request received from the joint holder(s)

The above mentioned details should be sent at the fiollowing adderess:

The Secretarial Department
Ballarpur Industries Limited
P O Ballarpur Paper mills – 442 901
District Chandrapur
Maharshtra
Fax: 07172-240548
E-mail: sectbpm@bilt.com

Click here for format

Q9.
I am holding shares in the physical form and wish to avail the benefit of ECS i.e receipt of the dividend and other payments directly to my bank account. What should I do?
Ans.
ECS (Electronic Clearing Service) is a facility provided by RBI whereby the shareholders can authorize the company to credit the amount of dividend directly to the shareholders’ specified bank account. The facility currently is available for limited locations and is free of cost. Payments through ECS are not only very convenient but also ensure increased protection against fraudulent interception and encashment of dividend warrants by eliminating loss/ damage of dividend warrants in transit. Currently, the scheme is applicable
The share holder should send ton the company, request for updation of ECS details in the format given in the link below. The request should be sent at the following address duly signed by the sole / First holder or the authorized signatory/ POA holder along with the following documents

  • Full particulars of the bank account.
  • Copy of a cancelled cheque issued by the bank containing the MICR & the Branch code.

Note: In case of shares held in electronic form, you may please contact your Depository for availing the ECS facility

The above mentioned details should be sent at the fiollowing adderess:

The Secretarial Department
Ballarpur Industries Limited
P O Ballarpur Paper mills – 442 901
District Chandrapur
Maharshtra
Fax: 07172-240548
E-mail: sectbpm@bilt.com

Click here for format

Q10.
I am holding shares the physical form and wish to convert the same in demat form. What should I do?
Ans.
As per the SEBI requirements, shares of BILT have to be compulsorily traded in electronic form. Dematerialisation is the process wherein the shares held in physical form are converted into electronic entries. The holding is reflected as a credit balance in the demat account held by the shareholder.Some of the main advantages of holding shares in demat form are

  • A safe, convenient way to hold securities;
  • Immediate transfer of securities;
  • No stamp duty on transfer of securities;
  • Elimination of risks associated with physical certificates such as bad delivery , fake securities, Delays, thefts etc.;
  • Reduction in paperwork involved in transfer of securities;
  • Reduction in transaction cost;
  • No odd lot problem, even one share can be sold;
  • Nomination facility for the demat account;
  • Change in address recorded with DP gets registered with all
  • companies in which investor holds securities electronically eliminating the need to correspond with each of them separately;
  • Transmission of securities is done by DP eliminating correspondence with companies;
  • Automatic credit into demat account of shares, arising out-of bonus/split/consolidation/merger etc.

For more details you may log on to the NSDL site at www.nsdl.co.in

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Q11.
I am holding share-debentures of Ballarpur Industries Ltd. which were acquired before marriage. Consequent upon my marriage I wish to get my shares-debentures recorded in new name. How should I proceed?
Ans.
In case of change of name due to marriage, the shareholder is required to provide following documents to the company:

  • Affidavit as per format given in the link below.
  • Certified copy of marriage certificate
  • Share/debenture certificate(s) in original

The above mentioned details should be sent at the fiollowing adderess:

The Secretarial Department
Ballarpur Industries Limited
P O Ballarpur Paper mills – 442 901
District Chandrapur
Maharshtra
Fax: 07172-240548
E-mail: sectbpm@bilt.com

Click here for format

Q12.
I have changed my name (due to reasons other than marriage) and wish to get my shares/ debentures certificate in my new name. How should I proceed?
Ans.
In case of change in name, the shareholder/ Debenture holder is required to provide following documents to the company:

  • Affidavit as per format given in the link below.
  • Certified copy of document (s) evidencing change in your name viz, notification in official gazette, news paper cutting notifying change in your name, identification proof in the new name e.g, passport /Voter Id card/Pan card etc.
  • Share/debenture certificate(s) in original

The above mentioned details should be sent at the fiollowing adderess:

The Secretarial Department
Ballarpur Industries Limited
P O Ballarpur Paper mills – 442 901
District Chandrapur
Maharshtra
Fax: 07172-240548
E-mail: sectbpm@bilt.com

Click here for format

(Note: for any further query in the matter, kindly, e-mail at sectdiv@bilt.com , sbudhiraja@bilt.com)